Patient Reimbursement Program

Helping Your Clients Get Reimbursed for Out-of-Network Care

Many maternity and women's health providers choose not to contract with insurance companies, allowing them to provide individualized, client-centered care without insurance restrictions. Unfortunately, this often leaves families unsure of how to seek reimbursement from their insurance plans.

Our Patient Reimbursement Program bridges that gap.

Best Way Medical Billing works directly with patients and families to help maximize their out-of-network insurance benefits and pursue reimbursement for services they have paid for out of pocket.

How It Works

Benefit Verification
- We verify the patient's out-of-network benefits.
- We determine whether reimbursement may be available.
- We identify deductible, coinsurance, and reimbursement percentages.
Documentation Review
- We collect and review invoices, receipts, superbills, medical records, and supporting documentation.
- We ensure all required information is properly prepared before submission.
Claim Submission
- We prepare and submit claims to the patient's insurance company.
- We track claim status and respond to requests for additional information.
Appeals and Follow-Up
- If claims are denied or underpaid, we assist with appeals when appropriate.
- We communicate with insurance carriers to advocate for proper claim processing.
Patient Support
- We keep patients informed throughout the reimbursement process.
- We provide guidance regarding insurance requirements and claim timelines.

Services Commonly Eligible for Reimbursement

Depending on the patient's insurance plan, reimbursement may be available for:

Home Birth Services
Birth Center Services
Midwifery Care
Prenatal Care
Postpartum Care
Lactation Consultations
Childbirth Education
Pelvic Floor Therapy
Women's Health Services
Durable Medical Equipment (DME)
Doula Services (when covered by the plan)
Other out-of-network maternity and women's health services

Why Use Our Program?

Insurance reimbursement can be confusing, time-consuming, and frustrating for families already focused on pregnancy, birth, and postpartum recovery. Our team handles the paperwork, follow-up, and claim management so patients can focus on their health and their growing family.

While reimbursement can never be guaranteed, our goal is to help patients obtain every dollar their insurance plan may allow.

Important Notice

Insurance coverage and reimbursement vary by plan and carrier. Participation in our Patient Reimbursement Program does not guarantee payment, coverage, or reimbursement. Final reimbursement decisions are made solely by the patient's insurance company according to the terms of their policy.